Virtual Council Meetings Explained

Covid19 restrictions have meant that all Borough and Parish Council meetings are now taking place online in a virtual format. You should be able to view virtual meetings live, simply clicking on a link to join, providing that you have internet access. You can do so from a smartphone or tablet as well as from a laptop or PC.

Eastleigh Borough Council meetings can be found on the Council’s website. There is a special section on the website about virtual meetings. If you have difficulties joining, contact the Council to ask for help: 023 8068 8000 or email democratic.services@eastleigh.gov.uk

Members of the public can still view and participate in Borough Council meetings online. 4 working days notice is now required if you’d like to speak. You are able to submit a statement to be read out by a spokesperson if you prefer.

Additional information on statements: “the public can email a statement to be read out by ‘the spokesperson’. Emailed statements will need to be received 2 working days before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out. The statement (including questions) will be the equivalent of a maximum of three minutes if read out. Please therefore restrict your statement to one side of A4 (12 font). This applies audio/ video recordings also. Alternatively a MP4 file will be sent to Democratic Services 4 working days before the meeting. This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.”

Recordings of Borough Council meetings are now available to view for up to 12 months.

To find out how to view Bishopstoke Parish Council meetings, contact the Parish Clerk: 02380 643428 clerk@bishopstokepc.org. There is more information on the Parish Council’s website. As with the Borough Council, members of the public can arrange to have a statement they have submitted read out at the start of the meeting.

Cllrs Lou Parker-Jones, Ray Dean and Gin Tidridge have all asked Eastleigh Borough Council to look into how digital inclusion can be improved for all local residents. The covid19 pandemic has been even more difficult for people who cannot access online information and services.

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